How to Move 200+ Passwords to NordPass or RoboForm Without Losing Data

Why a clean import matters

A vault of 200+ logins isn't unusual anymore. After a few years of SaaS trials, newsletters, and client accounts, most freelancers and small-business owners are carrying that many credentials. When you switch tools — for a better price, better autofill, or a team plan — the import step decides whether you keep all of it or quietly lose rows you won't notice until you need them.

Both NordPass and RoboForm support CSV import, which is the most predictable route for large vaults: you control exactly what goes in, you can count it, and you can verify it. Below is the process we recommend, based on the tools' official import documentation and the file formats both accept.

Step 1 — Export your current passwords

Before you can import, you need a clean export. Most browsers and password managers export to CSV natively:

• From Chrome/Edge: Settings → Autofill and passwords → Google Password Manager → Settings → Export passwords.
• From Firefox: about:logins → menu (⋯) → Export logins.
• From another password manager: use its built-in export (usually under Settings → Export), choosing CSV or a plain-text format.

Security note: a CSV export is a plain-text file containing every password you own. Delete it securely after the import is verified — empty your trash and, on macOS, use "Secure Empty Trash" if available.

Step 2 — Check (or build) the CSV format

NordPass and RoboForm both accept a simple four-column CSV:

url,username,password,name
https://www.amazon.com,alex.wong@example.com,Tr!cky-P@ss-2026,Amazon
https://github.com,alexwong,8fK2#mQ9!xLz,GitHub
https://accounts.google.com,alex.wong@example.com,Zv7$pR2&nBq4,Google

Three rules prevent 90% of import failures:

1. Save as UTF-8. Non-ASCII characters in usernames or notes will otherwise be garbled.
2. Quote fields that contain commas — for example "My Account, Work" — so the importer doesn't split one field into two.
3. Keep passwords plain. Don't hash, encrypt, or wrap them; the importer stores them exactly as written.

If your export uses extra columns (e.g., notes or folder), you can leave them in — both importers map the four core columns and ignore extras, though some versions ask you to confirm the column mapping first.

Step 3 — Import into NordPass

1. Install the NordPass app and log in (or create a free account).
2. Open Settings (gear icon) → Import items.
3. Choose CSV as the source (you can also import directly from Chrome, Firefox, Safari, Edge, or another password manager).
4. Select your CSV file and confirm. If prompted, map the columns: URL → url, Username → username, Password → password, Name → name.
5. Wait for the import to finish, then check the counter — it should match the number of rows in your CSV.

Tip: NordPass Premium and Free both include password import; the free plan covers multiple devices, so you don't need to pay to complete a migration.

Step 4 — Import into RoboForm

1. Install RoboForm and log in (or use the free plan).
2. Open Preferences (RoboForm menu) → Import.
3. Choose CSV files — or pick a direct browser import if your passwords live in Chrome, Firefox, Safari, or Edge.
4. Select the file and confirm the column mapping if asked.
5. Check the completed count against your CSV row count before moving on.

Step 5 — Verify the import (5 minutes, worth it)

An import that "succeeds" can still be missing rows. Run this three-point check on either tool:

1. Count check. Vault entry count vs. rows in your CSV. If they differ, re-export and retry — don't assume the tool told you everything.
2. Spot-check passwords. Open 10 random entries and confirm the passwords match the CSV exactly, especially any containing @, #, $, or spaces.
3. Duplicates. Both tools offer duplicate detection (NordPass: Settings → Security → Duplicate passwords; RoboForm: a built-in duplicate finder in Preferences). Run it once after import.

Step 6 — Security checklist after moving

The import is done — now harden the new vault:

• Set a strong master password that you haven't used anywhere else, and enable biometric unlock on your devices.
• Turn on 2FA for the vault itself. NordPass includes its own authenticator; RoboForm supports authenticator apps, hardware keys, and passkeys.
• Run a password health check. Both tools flag weak, reused, and breached passwords — fix the highest-risk ones first.
• Enable breach monitoring. NordPass's Data Breach Scanner and RoboForm's Data Breach Monitoring (up to five email addresses) alert you when credentials appear in known leaks.
• Delete the CSV export once verification is complete.

Feature & plan snapshot (verified 2026-08-30)

Details below were checked directly against the official NordPass and RoboForm product pages on 2026-08-30. Feature sets and prices change; treat this as a snapshot, not a guarantee.

Feature	NordPass	RoboForm
Free plan	1 user · autosave/autofill · secure storage · multiple devices · Password Health · Data Breach Scanner · built-in authenticator · file attachments	Unlimited passwords on 1 device · 1-click login · password generator · form filling · compromised-password scan · built-in TOTP authenticator · passwordless unlock
Paid plan highlights	Password history · email masking · documents · secure sharing · emergency access · 24/7 support	All devices + web access · Secure Shared Folders · Emergency Access · Data Breach Monitoring (5 emails) · local-only mode · priority support
Family plan	6 user accounts	5 Premium accounts
Encryption	xChaCha20, zero-knowledge	AES-256, zero-knowledge
Passkeys	Create, store & sign in	Passkey-based 2FA & passwordless unlock (2026 releases)
Emergency access	Yes	Yes

Pricing note: RoboForm's official page lists Premium at $2.49/month billed annually (first-year promo for new users, then $29.88/year) and Family at $3.98/month billed annually (then $47.75/year), with a 30-day money-back guarantee. NordPass runs frequent promotional pricing on its plans page — check nordpass.com/plans for the current offer before buying.

Frequently asked questions

Can I import my existing passwords into NordPass or RoboForm?

Yes. Both support CSV import, and both can import directly from major browsers and other password managers. The CSV route is the most predictable for large vaults.

What CSV format do they expect?

Both accept url,username,password,name. Save as UTF-8, quote fields containing commas, and keep passwords in plain text.

Will importing from a CSV lose any passwords?

It can, if the file is malformed or contains duplicates. Always verify the entry count and spot-check a sample of passwords after importing.

Is RoboForm still worth using in 2026?

RoboForm added passkey-based login and passwordless unlock in its 2026 releases, alongside its long-standing strengths in one-click login and form filling — it remains a competitive choice.

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